Job Description
Tbe Salem County Historical Society in Salem, NJ seeks an Administrative Assistant for Part-Time work; Tuesday-Saturday 11 am – 4 pm (additional hours on occasion required for events/programs).
Job Responsibilities
Responsibilities:
- Works with the public in various capacities:
- Answers and directs incoming phone calls, responds to telephone/written/email inquiries, responds to front door (deliveries, mail, and inquiries)
- Provides personal tours of the Society’s museums for scheduled groups and drop-in visitors
- Assists in the library – helps librarian and researchers. Provides copies, microfilm help and printouts, scanning
- Records and tracks museum visitation
- Performs office administrative duties:
- Works directly with Administrator/Curator on various tasks as assigned
- Assists in the creation and maintenance of Society calendar/schedules
- Arrange and coordinate event details
- Coordinate event volunteers (track volunteer hours in Past Perfect)
- Maintains the Society’s website and voicemail, retrieves messages from general email account and forwards to appropriate staff
- Inventories and orders office and cleaning supplies as needed.
- Mailings
- Maintain office equipment (service, troubleshooting)
- Back up computers
- Provide Administrator/Curator with monthly membership and visitation reports
- Performs Membership Support Duties:
- Creates and regularly updates template letters for membership and fundraising correspondence including acknowledgements, solicitations, monthly renewal notices
- Maintains and manages membership database
- Monthly mailings of member renewal letters
- Performs Marketing/PR Duties:
- Works with Administrator/Curator to create and send out press releases, newspaper stories
- Responsible for submitting events to County Calendar
- Responsible for updating Society’s online event calendar, updating the website, and face book page.
- Photography at events
- Responsible for coordinating, assembling and mailing the Quarterly Newsletter
- Responsible for monthly e-newsletter
Perform all other tasks as required/requested.
Qualifications
- Strong communication and writing skills
- Ability to multitask successfully in a busy office setting
- Strong computer skills required
- Proficient in Microsoft Office Suite, Microsoft Publisher, Past Perfect Museum Software
- Familiarity with QuickBooks a plus
- Detail oriented
- Enthusiastic
- Willingness and ability to learn new software, inventory procedures
- Personable, enjoys interacting with the public on a daily basis
- Familiarity/experience with museum/library collections management or working with historic collections
- Interest in history, historical societies, education, interpretation
- Experience working in small non-profit organizations
About the Company/Organization
The mission of the Salem County Historical Society is to seek, document, preserve, interpret and perpetuate Salem County’s heritage, and to enhance the awareness and appreciation of that heritage, through its research, collections, functions, exhibits, educational programs and publications, for the benefit of future generations and for the betterment of the community.
How To Apply
Please send or email resume and cover letter to:
Andrew Coldren, Administrator/Curator
Salem County Historical Society, 83 Market Street, Salem, NJ 08079
admincurator@salemcountyhistoricalsociety.com
Additional Information
Source: http://www.philaculture.org/jobbank/15852/administrative-assistant.
