History Colorado seeks a Historic Preservation Grant Contracts Specialist. This position exists to provide grant recipients (GR) technical assistance, assist with preservation grant management, guidance on contracts, compliance, project implementation, as well as, review and analysis of grant recipient financial reports, develop and prepare grant contracts, process grant payments using state financial system, ensure financial compliance, provide customer service, prepare reports and data base processing. This position is a non-classified, full-time position exempt from overtime under the Fair Labor Standards Act, reporting to the Contracts Officer in the State Historical Fund (SHF), and serves at the pleasure of the Board of Directors. This position has been exempted from the State Personnel System.
DUTIES AND RESPONSIBILITIES:
- Provide preliminary review of financial reports; determine accuracy, cost eligibility and appropriateness of expenses reported, collect additional information to finalize reports and forward completed report to Contract Officer (CO) for final approval. Enter payment and other applicable grant information into various databases. Reviews and analyzes the accuracy of grant recipients and property owner’s legal name, tax identification number and address(es) and enters this information into the vendor screen using the Colorado Financial Reporting System (COFRS).
- Processes purchase orders and purchase vouchers. Records and verifies payments and other information into the GIFTS database. Collects and documents information in grant files and COFRS. Communicate with GR to obtain additional information when necessary. May assist with desk audit of grant awards.
- Gathers information necessary for the development of contracts working with historic preservation specialist, grant recipients and Contracts Officer. Provide initial review of proposed scope and budgets in order to prepare new contracts as needed. Prepares final drafts for approval by Contracts Officer or designee.
- Review and make recommendations for approval or non-approval of up to 10 grant applications per grant round. Attend and participate in grant application review meetings. Provides back up for preparation of documents and documentation pertaining to property protections as needed.
- Assist GR in completion of projects by providing contractual assistance by attending, when requested, the initial consultation with Historic Preservation Specialist staff, updating and maintaining contract orientation materials, and presenting contract orientations when necessary. Receive and return calls to customers to provide contract and payment information. Provide program technical assistance for managing and maintaining compliance of their grant award.
- Under the direction of the Contracting Officer provide advice and guidance to SHF grant recipients and their consultants and contractors regarding the implementation and oversight of grant projects to assist in achieving successful results. Manage project progress through development and review of the grant application, assist the Contracts office in the project contracting phase, oversee compliance with the Secretary of the Interior’s Standards during the construction phase, ensure compliance with SHF rules and policies, and monitor project progress through the final close out of the contract.
- Specific task include working with grant applicants to develop a successful grant application, reviewing project scope of work, project budget, financial reports, progress reports, and deliverables. Preservation Grant Contract Specialists will initiate contact with grant recipients as needed. Provide on-site consultation with grant recipients and consultants or with potential applicants.
- Prepare new grant files, labels and contract information packets. Prepare contracts, contract exhibits and amendments using appropriate GIFTS database templates and MS Word. Review correspondence and contact grant recipient (GR) by email, phone or draft written correspondence as needed.
- On a monthly basis query GIFTS database and produce a list of projects expiring and already expired. Prepare appropriate project due diligence letters for signature and send by certified mail. Prepare routine and non-routine reports from GIFTS database. Provides back up for producing reports utilizing query commands for special requests and routine reports from COFRS. Maintains data accuracy and documentation in GIFTS and in files.
Minimum Qualifications, Substitutions and Conditions of Employment:
Graduation from an accredited college or university with a Bachelor’s Degree in Business, Accounting, Public Administration, or closely related field and two years experience working in a similar grants program and/or financial accounting and statistical reporting. A combination of work experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree. Must possess and maintain a valid Colorado Driver’s License throughout the term of the appointment to this position.
Highly Desirable: Knowledge and experience in use of state financial system (COFRS). Experience or knowledge of historic preservation including interpretation of the Secretary of the Interior’s Standards for Historic Preservation. Ability to follow instructions, accuracy, and attention to detail are highly desirable.
A combination of full-time work experience which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree, but not for the required specific work experiences.
Special Necessary Requirements:
A condition of employment is the successful completion of a background check. This position requires the ability to travel independently throughout the state, including overnight stays.
To Apply for this Position:
It is unnecessary to submit applications on both CO Jobs (http://agency.governmentjobs.com/colorado/default.cfm) and in hard copy. In the interest of efficiency, CO Jobs is the preferred method for submitting applications. Submit a State of Colorado application with a list of three professional references and a cover letter that must be received by 4:00 p.m. on above listed “Apply By” date to:
Human Resources Office
Colorado Historical Society
1560 Broadway, Suite 400
Denver, CO 80202
Be certain to address how your education and experience relates to the qualifications listed above. Late or incomplete submissions will not be considered. Please note that the application materials will not be returned. E-mailed and faxed applications will not be accepted, but online applications from Co-Jobs will be accepted. Applicants will be notified as to status. This position is eligible for benefits. Please note that a copy of a college transcript will be required prior to extending an offer of employment, and should be included with your application materials if a degree is required by the “Qualifications” listed above.
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application materials. NOTE: History Colorado does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the United States Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from employment consideration to removal from employment at History Colorado.
Please visit http://www.historycolorado.org/about-us/job-opportunities for more information.
Position Number: 09212
Salary: $3,075.00 to $3,420.00 per month (The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions.)
Closing Date/Time: Wed. 08/31/11 4:00 PM Mountain Time